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Spring 2016

Non-degree students or students enrolled through the School of Continuing and Professional Studies should contact their nearest SCPS center.

Enrollment at the University requires completion of these steps:

1. Enroll in Classes

Graduate Military, Veteran, and ROTC students may enroll in spring classes beginning Monday, November 2, at 7:00 AM

Returning Graduate students (except Law, Darden, and Medicine) may enroll in spring classes beginning Tuesday, November 3, at 7:00 AM, and are recommended to enroll prior to December when tuition bills are produced.

Returning Undergraduate students may enroll once their enrollment appointment date and time is reached. This date and time is available in the SIS Student Center. (Undergraduate students should check to see if their School/Department requires them to see an advisor before enrolling.)

New Graduate students and open enrollment: Tuesday, December 1

College of Arts and Sciences students maximum units are set at 15 and Commerce students are set at 17 until November 13. (Friday, November 13: College of Arts and Sciences maximum units increase to 17 and Commerce maximum units increase to 19.)

January Term:

  • Graduates, 4th and 3rd year appointment at 7:00 AM on Thursday, November 19
  • 2nd and 1st year appointment and open enrollment at 7:00 AM on Friday, November 20

All holds must be cleared before enrolling in classes. A complete listing of classes can be found in the Schedule of Classes through Class Search.
2. Pay Tuition & Fees

A statement of Spring term charges will be available in December on-line through QuikPay@UVA (accessible through SIS), and must be paid or properly deferred by the January due date.

Payment can be made electronically by e-check or credit card at QuikPay@UVa, in person at the Cashier's Office in Carruthers Hall or by check sent to Student Financial Services, P.O. Box 400204, Charlottesville, VA 22904.
3. Enrollment Instructions

In order to be considered enrolled at the University for the Spring 2016 term, students must be enrolled in at least one class and not have any Negative Service Indicators (holds) by 5:00 p.m. on Friday, January 22. Students with Negative Service Indicators at this time will have their classes dropped.

  • Students not enrolled at the University by 5:00 p.m. on January 22 will be required to complete the Late Enrollment process in order to become enrolled.
  • Privileges related to the University ID card will be discontinued beginning on Thursday, January 28 for those not enrolled by 5:00 p.m. on January 22 and who do not complete late enrollment.
4. Late Enrollment

Complete the Late Enrollment Form only if Spring 2016 classes were cancelled due to Negative Service Indicators or lack of enrollment prior to the 5:00 p.m. Friday, January 22 deadline.

Instructions

  1. Complete student portion of the form
  2. Present form to Student Financial Services for approval
  3. Present form to dean's office (after 7th week only) for approval
  4. Return form to UREG to activate your Spring 2016 term
  5. Enroll back in classes

Release guidelines for Class Enrollment

Each student is assigned an enrollment appointment date and time based on the following guidelines:

All returning Graduate Students - enrollment appointment dates begin one week before undergraduates

Enrollment Appointment Date Assignment:

  1. Academic fourth-year Transition, Echols, Rodman, College Arts Scholars, College Science Scholars, Military, Veteran, and ROTC, men's and women's basketball, cross country, golf, lacrosse, swimming and diving, track and field, and tennis; baseball, softball, rowing, and wrestling, random within year
  2. Academic fourth-year, random within year
  3. Academic third-year Transition, Echols, Rodman, College Arts Scholars, College Science Scholars, Military, Veteran, and ROTC, men's and women's basketball, cross country, golf, lacrosse, swimming and diving, track and field, and tennis; baseball, softball, rowing, and wrestling, random within year
  4. Academic third-year, random within year
  5. Academic second-year and Academic first-year Transition, Echols, Rodman, College Arts Scholars, College Science Scholars, Military, Veteran, and ROTC, men's and women's basketball, cross country, golf, lacrosse, swimming and diving, track and field, and tennis; baseball, softball, rowing, and wrestling, random within year
  6. Academic second-year, random within year
  7. Academic first-year, random within year
  8. College students who fail to verify their enrollment

Note: These deadlines for individual courses are enforced based upon the School (or faculty member's school) offering the course not the school in which the student is enrolled. For example, an Engineering student enrolled in a College of Arts and Sciences course must follow the College deadlines. There is no withdrawal from Commerce courses.

Enrollment Dates
Returning Undergraduates Monday, November 9 (date and time available in SIS)
Graduate Military, Veteran, and ROTC studentsMonday, November 2
Returning Graduates
(including 5th year Teacher Education Program)		Tuesday, November 3
New graduate students and open enrollment Tuesday, December 1

Maximum Credit Hours
Architecture18 credits
Arts & Sciences 15 credits (increase to 17 credits on November 13)
Commerce17 credits (increase to 19 credits on November 13)
Education18 credits
Engineering19 credits
Frank Batten School of Leadership & Public Policy17 credits
Nursing17 credits
School of Continuing and Professional Studies17 credits

Add/Drop/Withdrawal Deadlines

Add Drop without Penalty
(course removed from transcript)		 Drop with W **
- Architecture
- Arts & Sciences
- BIS Program
- Commerce *
- Education
- Frank Batten School of Leadership & Public Policy
- Nursing		 February 5 February 8

March 16
- Engineering February 5 March 2 March 16
- Law February 1 February 1 (4 p.m) April 29
- Darden
- Medicine		 Do not use SIS for course enrollment; consult school for details
- School of Continuing and Professional Studies BIS students follow the schedule above; other SCPS students should consult the School's website at http://www.scps.virginia.edu/audience/students/add-drop-withdrawal or use the contact information at http://www.scps.virginia.edu/contact.

* Withdrawals from Commerce courses are not allowed; please consult your Commerce faculty member for additional information.

** This deadline applies only to withdrawal from individual courses while remaining in other courses. See instructions below for information on withdrawal from all classes. Withdrawals cannot be made via SIS, and are subject to school regulations.

Withdraw from Class

Use SIS to withdraw from a class!

Students can withdraw from classes in SIS until 11:59 PM on the day of the class withdrawal deadline date. (Non-credit career students will not be able to use the electronic withdraw workflow)

DON'T WAIT UNTIL THE LAST MINUTE TO WITHDRAW FROM A CLASS AS THE CLOCK ON YOUR COMPUTER COULD BE BEHIND THE INTERNAL CLOCK IN SIS. “SIS TIME” COUNTS – NOT THE TIME ON YOUR COMPUTER.

To get started, go to the drop tab in your SIS Student Center. Use the DROP transaction for the desired class. When you get the message about withdrawing, click on the "Request Class Withdrawal" link and follow the directions.

Important Notes:

  • The School of Commerce does not allow class withdrawals from Commerce classes. Thus, you may not withdraw from a COMM class in SIS.
  • The School of Engineering does not allow online class withdrawals. If you are an Engineering student, contact your school for assistance.
  • If withdrawing from a class results in you falling below your school minimum credit load, approval is not guaranteed. You should continue attending all classes until you receive approval.
  • This process cannot be used to withdraw from the University (e.g., from all of your classes). If you are planning to withdraw from the University, please contact your school of enrollment.

Please visit the SIS Help Center for Frequently Asked Questions.

Withdrawal from the University

As of the first day of the semester, dropping all courses requires withdrawing from the University. A percentage of the tuition will be charged, pro-rated based on the week in which the withdrawal is effective. Contact your dean to complete the necessary paperwork. Withdrawals can be made for personal, medical, or uniformed services reasons.

Withdrawals from individual courses after the drop deadline, while remaining registered in other courses, can be made according to the schedule set by the individual schools.

Maintained by: UREG (Office of the University Registrar)
Last Modified: 08-Jan-2020 10:41:01 EDT
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