Institutional Review Board for Health Sciences Research (IRB-HSR)

Getting Started

Grant Submission Process

IRB Approval of the grant proposal is only required if the grant is from a federal agency that DOES NOT follow the Common Rule ( 45CFR46) or the grant is funded by the FDA.

The Agencies that DO follow the Common Rule are listed below:

NOTE: this is a rare occurrence (e.g. grant from Department of Justice)

  1. If your grant/proposal includes human subject research, click here for the content which is to be included in the Human Subjects section of the grant application.
  2. When the grant is written, submit the grant application to your Grants Office.
  3. IRB-HSR certification is not needed prior to this submission.
  4. Simply write "Pending" next to IRB-HSR Approval Date.
  5. When you are notified that your application is in the "fundable range" you should submit the following to the IRB-HSR via email to
    1. One electronic version of an IRB-HSR Routing Form
    2. One PDF of the full grant/proposal application (excluding appendices)
    3. One electronic copy of the Grant Information Form.
    4. if the grant is being submitted by UVa
  6. The IRB will provide administrative certification of the grant submission. Submission to the IRB may be done at any time and does not need to meet full board submission deadlines.
  7. A Human Subject Protection Training Certificate will be provided by OSP or the School of Medicine Office of Grants and Contracts