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Consent Templates

IRB-SBS will no longer accept Word documents for new protocols as we are transitioning to a new submission application: iProtocol. The Consent Form Templates below will be used in iProtocol and will be uploaded as part of the online protocol form; use the templates below to develop your consent forms. If you are working on a new protocol, consider using the iProtocol Text Boxes Template document to help you get started. This word document has all of the main text boxes in the iProtocol form; you can use it to draft responses and then copy them into iProtocol. If you are preparing to submit a continuation or modification to a protocol or want additional information about iProtocol please see Moving Forward in 2019: iProtocol and Revised Common Rule. If you need additional help contact our office directly.

The templates below were created to help you create the documents you will need to communicate to participants what they will do in the study. The documents you provide participants will range from recruitment materials to post-debrief consent forms, and you need to submit everything that you provide to a participant to our Board for review. For more information about the consent process see Consent.

General Consent Template: This form covers all of the basic elements that are required for a consent document. Even if you don’t plan to use this exact document, please refer to it to ensure that you have all of the appropriate elements in place in your consent procedure. For more information, please see Consent.

Parent Consent/ Child Assent Template: If you are including minors in your study, this form is a guide for creating informed consent and assent agreements for parents and children.  The template includes a parent consent form and assent forms for older minors and younger minors.  This form can also be used as a guide for surrogate consent procedures. Please see Child Consent for more information.

Parent Notification Template: Typically used for studies in an educational setting (particularly where the study is exempt but parent notification is still required), this template is a guide for creating a notification letter to send home to parents.  For more information, please see Education.

Materials Release Form: The data you collect from your participants may be useful in other spheres, such as an educational tool and/or library archive. Using data in this manner is beyond the scope of the study and you should seek additional permission to use the participant’s data in this way. This form allows a participant to declare how they would like their materials to be used by the researcher if the researcher wants to use the materials in situations beyond the study. Please see Data Collection for more information.

Sample Debriefing Form: A debriefing form is a summary of the study given to a participant in a deception study and/or a study that includes students from a participant pool. The purpose is to educate participants about the study and to provide them with resources, particularly if the study is upsetting. For more information, please see Participant Pools and Deception.  

Post-Debrief Consent Form: This form is used in a deception study after the deception is revealed to the participant.  The participant is given an opportunity to decide if they still want to participate after the true purpose of the study is revealed. Please see Deception for more information.

Data Release Form: This form is similar to the Post-Debrief Consent Form; it is used when a participant has been recorded or photographed without their knowledge.

Oral Consent Card: Typically used in anthropology studies where the participant may be uncomfortable with a form and/or unable to use it, the Oral Consent Card provides all of the elements required for consent in a bullet format so that the researcher can refer to each point as he or she is obtaining consent from the participant. The Oral Consent Card is also available in a bookmark layout (.pdf). This card will be provided to you with your study is approved, but you are also welcome to download the text as well. For more information on alternative consent, please see Oral Consent.

Oral Consent Script Template: This form is also used in situations where the participant is uncomfortable with a form and/or unable to use it. It is more suited to non-anthropology research (though anthropologists are welcome to refer to it as well). For more information on alternative consent, please see Oral Consent.

Capacity to Consent Template: For some participant populations, it may be necessary to determine if a participant is able to provide consent; if not, a surrogate can be used (you will also need a surrogate consent form and participant assent form, similar to the parent/child consent form). Please see Surrogate Consent for more information.

Advertising Flyer Template: Recruitment materials are part of the consent process and it is important that participants are accurately informed about the study throughout the process. You are not required to use this flyer template (it is a model appropriate for a flyer posted around campus), but it is important that you follow the guide provided in Recruitment.

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