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Submissions :: Protocol review process :: Pre-review


The SBS staff acts as a triage station for the incoming protocols. Your protocol will be assigned to a “pre-reviewer," who will work with you to make sure that the protocol submission is complete and all of the questions have been answered fully. The pre-reviewer will send emails to you about any changes that need to be made before it can be reviewed by a Board member or the full board. The pre-reviewer will attempt to help you pinpoint any areas that may be problematic in the Board review and clarify areas that have missing information. As part of the review, the pre-reviewer will assess whether the protocol should be sent to the full board (full board review) or if it can be reviewed by a Board member (expedited/ exempt review). When the protocol is ready for board review, the pre-reviewer will either include your protocol in the next available board meeting or will send it to a board member for expedited review.

Tips for a smooth pre-review:

  • Please only resubmit documents that you have changed.
  • Keep an open line of communication with your pre-reviewer. If you don’t understand why he or she requested a certain change, ask your pre-reviewer for more clarification. The pre-reviewer may be able to provide other options if you don’t think their suggestion will work for your study.
  • Please note that you should not depend on the pre-reviewer to be your editor. Sending documents that are poorly written will only be returned to you with a recommendation for better proofreading. The IRB-SBS expects to receive high quality documents.

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